- Document Control
- Outgoing Correspondences
- Design Documents and Drawings Management for Fit-Out approvals
- Administrative Services Support
- Control of all documents (both outgoing & incoming) concerned with Interior Design; especially, the submission of requirements for Fit-Out Design approvals for DSO-HQ and Freeholder works.
- Properly receives and registers incoming letters and/or drawings concerned with the Design Section;
- Scans the documents and provide a link to the electronic copies in the register for easy reference access;
- As much as possible, registering every document in detail so that they can also be accessed by plot number, building name, project phase, wing, and/or office numbers;
- Monitors actions taken so that they can be rescanned to update the status (e.g. approvals, receipt of documents, etc.);
- When required, drafts outgoing correspondences with very minimal information and supervision; takes the initiative to research history and references to better analyze what is to be written with accurate facts while maintaining proper diplomacy and tact.
- From time to time, assists team members who need help in drafting written materials in the English medium.
Design Documents and Drawings Management for Fit-Out Approvals
- Receives submission of drawings and requirements regarding Fit-Out Design approvals for DSO HQ and freeholder works;
- Forwarding drawings and related documents to concerned person in the Fit-Out approval process with the proper Fit-Out Approval Form.
- Following-up and keeping track of status of approval process and reminding concerned person.
- When approved, prepares the drawings for signing and collection; i.e., stamping with NOC/DSO Stamp and if possible scanning the approved drawings for electronic files.
Administrative Services Support
- Provides administrative services support when required such as faxing, typing, photocopying, CD burning, sending of outgoing documents, etc.
|Job Location:||Dubai, United Arab Emirates|
|Job Role:||Construction and Building|
|Career Level:||Mid Career|
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