Primary Role Accepting Company Order release through CRM
Check order documents saved in the order folder / CRM and follow up with vendor PO placed by OH staff for order acknowledgment together with delivery date.
In Parallel, need to check scheduled “PO outstanding Report” for pending OA update and vendor delivery schedule.
In case of LC or CAD related orders, review the order documents thoroughly and sketch out pre plan of handling the complete shipments complying all terms and conditions
In case of TML order, follow up with TML for readiness date (in the same email communication of OH to TML)
Update vendor acknowledged delivery date in company (PO screen)
After completing data update in company, calculate and proposed the OA date in company SO under PO date field (farthest delivery date of all vendors + 1 week buffer) and update the same date in header level of company SO as “ Tentative Delivery Date ___”
Generate OA from company and send to concern customer/ intercompany concerns within 5 working days of receipt of CRM opportunity from OH staff after SO/PO released.
Check post order vendor PO issuance on daily basis using “PO outstanding Report” which is being scheduled to circulate among all LOG team members on daily basis. Update delivery date confirmed by the vendor (3rd party) in the particular PO screen in company.
Update post order delivery date to concern user department via email (PO against SVO)
Proactively follow up with vendors on daily basis for delivery of the materials as per the scheduled PO report. ( follow up must start minimum of one week prior to the commitment delivery date given by the vendor)
Pay high attention on LD clause customer orders which is marked in company SO header level in incoterm field by OH staff
Receive packing details from IDOC and Non IDOC vendors (applicable for FCA/EXW/FOB term basis customer orders) and coordinate with customer/ sales / service to get nominated FF to concern vendors in a timely manner.
Prepare draft shipping documents as and when customer raise a request
Handle and coordinate Company scope (freight/duty) shipments with Danzas or other Company authorized forwarders through LSR system
When handle high volume 3rd party shipments, ensure to evaluate best possible freight and transit time in terms of lowest logistic cost and quality of service.
(Wherever contractual price is not available/ volumetric weight exceeds more than 100 kg)
Communicate with concern authorized body / Danzas and arrange special documentation for customs clearance prior to arrival of the shipment, when necessary,
• Country of origin and invoice attestation
• TRA Approval / Radiation /IGA
• SASO Certification/COC
• DG/Chemical cargo clearance
• Fumigation Certificate
• Insurance policy certificate (when customer request) • Form M
As and when it is notified by Company forwarder about customs queries, always seek senior logistics staff advice and then provide necessary documentation/ justification to relevant parties.
Upon delivery of the material as per SO/PO incoterms, send ship advise details to concern customer (internal and external)
Upon receipt of physical shipments (service related) at Company’s different premises, immediately send written notification to concern person in charge to acknowledge the shipment receipt in good condition within 1 working day per return
Upon delivery of the vendor materials intimate order control team (Vendor PO reference) via BTS for necessary GR & IV process in a timely manner. (Approved vendor invoice shall be forwarded to OC team by ITS group)
Necessary other documents may save in the corresponding order folder in OH server, OC team shall refer to the folder and do the needful
As and when Billing and revenue recognition is required intimate order control team (SO item/SVO No) via BTS with necessary supporting in a timely manner. Necessary documents may save in the corresponding order folder in OH server, OC team shall refer to the folder and do the needful
Handling post-delivery discrepancies such as damaged goods, wrong delivery etc…
|Job Location:||Manama, Bahrain|
|Job Role:||Logistics and Transportation|
|Career Level:||Mid Career|
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