Responsible for providing a broad range of secretarial services for the CEO and Strategy Director, including answering and transferring phone calls, welcoming visitors, and executing all office management tasks in a timely, accurate and high quality manner. Also responsible for negotiating with travel service providers in order to obtain low prices, and coordination with embassies in order to issue visas for associates and suppliers. The role holder should also be able to work outside normal working hours.
-Manage CEO and Strategy Director diaries ensuring no conflict in timings for meetings and events
-Review the work schedule of CEO and Strategy Director, and ensure all arrangements are made that involve staff and the reception of visitors and guests.
-Collaborate closely with the Office Manager to ensure all arrangements relating to the CEO have been completed.
-Ensure coordination with relevant suppliers to charge hospitality required during meetings Ensure all key documents created, approved and / or signed by the CEO have been properly filed Support the CEO in developing presentations for a range of audiences.
-Review correspondence, letters, reports and follow-up delivery of incoming mail to recipients in accordance with the established protocols.
-Assist in processing HR reports for the CEO and Strategy Director.
-Welcome guests and visitors to the relevant management offices in accordance with the applicable protocols.
-Coordinate and follow-up bookings for airline tickets, hotels and transportation arrangements to ensure seamless travel and hotel arrangements.
-Coordinate with embassies in order to issue visas to associates and suppliers.
-Negotiate with travel service providers in order to obtain low prices.
-Ensure the cleanliness of the reception area and maintain the secretariat of the region through compliance with all policies and procedures adopted by the Ministry.
-Ensure that all office supplies and office stationery are available.
-Answer and forward phone calls, and forward faxes and transactions.
-Ensure that landline telephone numbers are updated for mobile offices in cooperation with IT and HR.
|Job Location:||Riyadh, Saudi Arabia|
|Company Industry:||Government Sector|
|Career Level:||Entry Level|
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